How to Extract Action Items with Google Gemini on Mac
Use Google Gemini through Echoo for fast, affordable action item extraction from meeting notes and documents. Gemini Flash processes notes in milliseconds, perfect for back-to-back meetings.
Why This Combination Works
Gemini 2.5 Flash processes meeting notes almost instantly, which matters when you're jumping between back-to-back meetings and need to capture action items before the next call starts. Its speed and low cost make it practical to extract action items from every meeting — not just the important ones — ensuring nothing slips through the cracks.
Recommended Model
Gemini 2.5 Flash — its near-instant processing lets you extract action items between back-to-back meetings, and the low cost makes it practical for every meeting, not just key ones.
Example Prompt
Extract all action items, owners, and deadlines from these meeting notes. Format as a clean checklist. If an owner isn't explicitly named, mark as "TBD." If no deadline is mentioned, mark as "No deadline set."
Setup Steps
Download Echoo
Install Echoo from echoo.ai. It integrates with your Mac menu bar for quick access between meetings.
Add your Google AI API key
In Echoo settings, go to AI Providers, select Google Gemini, paste your API key from Google AI Studio, and choose Gemini 2.5 Flash.
Set up an action items command
Create a command: "Extract all action items, owners, and deadlines from this text. Format as a checklist. Mark unassigned items as TBD." Bind to a convenient hotkey.
Use the keyboard shortcut
After a meeting, select your notes, press the hotkey, and get a clean action item list in under a second. Paste it directly into your project tracker.
Frequently Asked Questions
Yes. Gemini 2.5 Flash has a large context window and processes lengthy transcripts efficiently. Even hour-long meeting transcripts are handled within seconds, making it practical for processing full recordings or detailed notes.
For straightforward action items with clear owners and deadlines, Flash is highly accurate. It occasionally misses very subtle implicit tasks that larger models catch, but for the vast majority of meeting notes, the quality is excellent.
Yes. Modify your command prompt to match your tool's format. For example: "Format as markdown checkboxes with @mentions" for Notion, or "Format as tab-separated values: Task, Owner, Deadline, Status" for spreadsheet import.
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